---
{"title": "How to tell Discord members when a title is ready", "description": "Learn how Discord hobby community hosts tell members when a requested title is ready to watch, with steps and tools for the ready notice.", "url": "https://vlcleanplayer.com/how-to-tell-members-when-a-title-is-ready-for-discord-roleplay-community-hosts/", "date": "2026-11-14"}
---
Learn how Discord hobby community hosts tell members when a requested title is ready to watch, with steps and tools for the ready notice.

Choose a place for title updates, keep track of who requested each title, and check that it can be watched before posting a ready notice. Include the title, where members should look, and any access instructions they need.

| Method | Request or status method | Ready notice process |
|---|---|---|
| Askarr | The site shows when a title was added and downloaded, using updates sent back from Radarr and Sonarr. [^1] | Check the viewing location, then post the community notice. |
| Shared request record | Record the requested title and update its status after checking it. | Record when a host has posted the ready notice. |
| Notice posted by a host | Keep pending requests in the chosen request location. | Post the title and viewing instructions after checking availability. |

## What you need before you start

Decide what “ready” means for the community. A request being accepted, a title being added, and a title being available to watch are different points in the process. Use a ready notice only after checking the viewing location members will use.

List the allowed titles or types of content, so people know what kinds of requests fit the community. Keep the request rules simple, such as whether people can ask for any title or only certain types of movies and shows.

Choose where people will send requests and where they should look for updates. Those places can be different, but explain their purpose clearly. Keep availability notices separate from roleplay scenes or ongoing hobby discussions when interruptions would make those conversations harder to follow.

Decide who checks availability and who posts the notice. Agree on what happens when that person is away, and keep a record of requests that still need an update.

Prepare a short message format that includes the title, the viewing location, and any limits on what is available. For a show, name the season or episodes that have been checked.

## Step by step

1. Pick a place where members will send requests, such as a request website or a shared message thread, and tell everyone to use that place. Explain where ready notices will appear so members know where to look after submitting a title.

2. Write down who looks at each request and whether a title needs approval before it is added. Keep a record of the requested title and the member waiting for it. Ask whether the member wants a public mention or would prefer to check updates without being named.

3. Write a short note that says who can request, what kinds of titles are accepted, and how members will hear that a title is ready. Explain the difference between a request being received and a title being available to watch. Avoid promising a completion date before availability has been checked.

4. Choose plain status wording for the request record. For example, use “received,” “being checked,” and “ready to watch.” Define what each phrase means for the community. Keep a question or an uncertain result visible rather than moving a request forward just to clear the list.

5. Check the title in the viewing location members will use. Confirm that the title matches the request and that the intended movie, season, or episodes can be opened. If members have different access, check the access relevant to the person waiting for the title.

6. Post a short notice after the check. A useful format is: “Ready to watch: [title]. Available in [viewing location]. [Season or episode details, if relevant].” Add instructions only where members need them. Keep unrelated announcements out of the notice so the useful details remain easy to find.

7. Update the request record after posting. Note that the member has been told, so another host does not repeat the same announcement. If availability changes, correct the notice in the same place and explain what members should do next.

8. Ask members what confused them about the process and edit the instructions to fix those points. Look for notices that omitted the viewing location, named the wrong edition, or described a whole show when only part of it was ready.

## Tools that can do it

Askarr

Askarr is made by the team that publishes this site, VLClean.

Askarr is a hosted website that works with existing Radarr and Sonarr. [^1] Members can request a movie or show on Askarr, and the owner’s own Radarr and Sonarr add it. [^1]

You add Askarr to Radarr and Sonarr one time, and they then pick up your requests from it. [^1] Askarr never connects to your Radarr or Sonarr and never receives their API keys. [^1]

With updates sent back from Radarr and Sonarr, the Askarr site shows when a title was added and downloaded. [^1] Askarr’s plans include a request history with live status. [^1]

Use a final viewing check before writing the community’s ready notice. Decide separately where the notice belongs and who will post it.

**A shared request record**

Keep a shared record with a title, the person waiting, its current status, and whether a notice has been posted. Choose a document or list that the hosts can keep current. Give members a clear explanation of where to look, and decide which details should remain visible only to hosts.

**A notice posted by a host**

Write the ready notice directly in the community’s chosen update space after checking the title. Use a consistent message format so members can quickly find the title and viewing instructions. Keep a separate record of requests still waiting for a notice.

Things to check before you choose

Can members see the status they need without seeing private request details? Who will check viewing access before an announcement? Can a mistaken notice be corrected where members will find the correction? If automatic Discord notices matter, what sends them, what event triggers them, and what does the message actually confirm?

## Common mistakes to avoid

Avoid calling a title ready just because a request has moved forward. Check the actual viewing location before telling members to watch. If only part of a show is available, name that part instead of announcing the whole show.

Avoid sharing a request method without explaining the rules. Members need to know what types of titles can be requested, who decides what gets added, and where availability updates will appear.

Avoid posting a title without telling members where to find it. A short viewing instruction can prevent follow-up questions, especially when the community uses different spaces for discussion and watching.

Avoid making every availability notice interrupt the whole community. Agree on when a personal mention is useful and when members should simply check the update space. Keep request details private when they do not need to appear in a public announcement.

Avoid forgetting the request record after a notice is posted. Mark the request as announced, correct outdated instructions, and leave unresolved requests visible. Clear ownership helps prevent duplicate notices and requests that never receive an answer.

## Frequently asked questions

### How does Askarr show progress on a requested title?

With updates sent back from Radarr and Sonarr, Askarr shows when a title was added and downloaded. [^1] Askarr’s plans include a request history with live status. [^1] Before announcing availability to the community, check the viewing location and make sure the intended movie or episodes can be opened.

### What should hosts check before using Askarr for Discord notices?

Check what will send the Discord notice, who chooses its destination, and what event causes it to appear. Askarr shows when a title was added and downloaded through updates sent back from Radarr and Sonarr. [^1] Keep the final viewing check and responsibility for the community announcement clear.

### Does Askarr need a separate installation?

Nothing is installed; you add Askarr to Radarr and Sonarr so they can read requests from it. [^1] Askarr is a hosted website that works with existing Radarr and Sonarr. [^1] Before sharing request instructions, decide who will check availability and where members should look for the ready notice.

### How can members find the right title on Askarr?

Members can request a movie or show on Askarr, and the owner’s own Radarr and Sonarr add it. [^1] A TMDB, IMDb or TVDB link can also be pasted to find the title. [^1] Include the intended title and any relevant season details when checking what should be announced.

### Can Askarr be tried before sharing it with members?

The Askarr dashboard can be tried with a throwaway demo account and sample data without signing in. [^1] Use the preview to decide what instructions members will need. Separately, write the community’s notice format and agree on who checks viewing access before a title is described as ready.

The Free plan costs $0 and allows 10 requests a month. [^1] - [Visit Askarr](/go/start)

## Sources

[^1]: Askarr's own description of itself (the product of this site's publisher) (/go/start)