How to limit requests per member for school and club media admins in 2026

How school and club media admins manage requests per member, compare request methods, and check monthly limits, request history, and costs.

By VLClean · 2026-10-24

VLClean is published by the makers of Askarr and Watcharr, which are compared here alongside other tools.

School and club media admins can set a clear monthly request rule, choose where members submit titles, and review requests on a set day. Before choosing a tool, check whether it enforces a per-member cap and shows each member how many requests remain.

Option	How a member's cap works	Cost details
Askarr	The Free plan allows 10 requests a month. ^[1] Plus costs $3.99 a month for 50 requests a month. ^[1] Pro costs $6.99 a month with no monthly request limit. ^[1] Askarr's plans include a request history with live status. ^[1]	The Free plan costs $0. ^[1] Card processing is not published.
Request form	The capabilities of a request form are not published. Check whether it can enforce a per-member cap and show each member their remaining requests.	not published
Shared request list	The capabilities of a shared request list are not published. Check whether it can enforce a per-member cap and show each member their remaining requests.	not published

What you need before you start

Limiting requests per member begins with choosing the cap to hand each person. Write down how many requests one member may send in a month and what a member is allowed to ask for, so the rule is the same for everyone.

Decide who counts as a member and who reviews each title before it is added to the collection. Keep the review to one clear person so a busy week does not slow the whole list down.

Have the library workflow ready so an approved request becomes a title in the collection. Radarr and Sonarr are free helper programs many media owners run to find and add movies, through Radarr, and shows, through Sonarr, to their library. Have them ready if they are part of how requested titles are added.

Choose where members will send requests, and check whether that place shows each person their own running total. If this information is not available, decide how members and admins will track requests against the agreed cap.

Step by step

Fix one limit per member, such as a number of requests a month, and write it where the rules are shared.

Name the person who reviews requests and decide whether a title needs approval before it is added to the library.

Give each member one place to submit a request, and explain how requests will be counted against the monthly cap.

Check whether the chosen method can enforce a separate limit for each member. If it cannot, decide how an admin will track each member's requests and handle requests that exceed the cap.

Write two lines for members that state the limit, what kinds of titles are accepted, and how they will hear that a title was added.

Review new requests on a set day each week, approve the ones that fit the collection, and note the ones that were turned down.

Track what each member submits over a month and adjust the cap if it turns out to be too high or too low.

Ask a few members after the first month what confused them, and edit the note and the limit to fix those points.

Tools that can do it

Askarr is made by the team that publishes this site. It is a hosted website that works with your existing Radarr and Sonarr. ^[1]

A member requests a movie or show on Askarr, and your own Radarr and Sonarr add it. ^[1] You add Askarr to Radarr and Sonarr one time as an import list, and they read your requests from it. ^[1]

Askarr never connects to your Radarr or Sonarr and never receives their API keys. ^[1] A webhook from Radarr and Sonarr reports back so the site shows when a title was added and downloaded. ^[1]

Askarr's plans include a request history with live status. ^[1] The Free plan allows 10 requests a month. ^[1] Plus costs $3.99 a month for 50 requests a month. ^[1] Pro costs $6.99 a month with no monthly request limit. ^[1] Each friend who signs up through your link adds 10 requests a month to your limit. ^[1]

The capabilities of a request form and a shared request list are not published. Before choosing either, check whether it supports a per-member cap, shows each member a running total, and records who submitted what.

Common mistakes to avoid

Avoid setting a limit that members do not know about. If the cap is not written where the rules live, members cannot tell how many requests they have left.

Avoid applying one limit to the whole group instead of to each member. The job is a per-member cap, so check that the method holds each person to their own total rather than one shared bucket.

Avoid skipping the review after setup. A request list can become harder to manage if old or unwanted requests are left without attention.

Avoid sharing a method without checking what information it asks for and what access it uses. Review the account and privacy details before handing any tool to members.

Frequently asked questions

How can school and club media admins limit requests per member?

An admin fixes a clear monthly cap, gives each member one place to submit, and reviews requests on a set day. The important parts are that every member knows the limit and that the method holds each person to their own total, not one shared bucket for the whole group.

Can Askarr limit how many requests a member makes?

Askarr's Free plan allows 10 requests a month, Plus costs $3.99 a month for 50 requests a month, and Pro costs $6.99 a month with no monthly request limit. ^[1] ^[1] ^[1] These are plan-wide request allowances, so check whether Askarr can enforce the separate per-member limits needed by a school or club.

Does Askarr add the requested titles to the library?

A member requests a movie or show on Askarr, and your own Radarr and Sonarr add it. ^[1] You add Askarr to Radarr and Sonarr one time as an import list, and they read your requests from it. ^[1] No software is installed on the media server; Askarr is added as an import list in Radarr and Sonarr. ^[1] Askarr never connects to your Radarr or Sonarr and never receives their API keys. ^[1]

Can members see when their Askarr request was added and downloaded?

A webhook from Radarr and Sonarr reports back so the Askarr site shows when a title was added and downloaded. ^[1] Askarr's plans also include a request history with live status. ^[1]

What should be checked before choosing a tool to limit requests per member?

Check how a tool sets a per-member cap, shows each member a running total, and records who submitted what. The chosen method should stop a member who reaches the cap and should let an admin review every request. When no facts are published about a form or shared list, compare its details with the way the collection is managed before deciding.

The Free plan costs $0 and allows 10 requests a month. ^[1]

Try Askarr

Sources

Askarr's own description of itself (the product of this site's publisher)