VLClean Plain comparisons of self-hosted media tools

How to let coworkers request films for team events for office media server hosts in 2026

Learn how office media server hosts can collect film requests from coworkers for team events, with setup steps and one request tool option.

By VLClean ยท

VLClean is published by the makers of Askarr and Watcharr, which are compared here alongside other tools.

Office media server hosts can let coworkers request films for team events by choosing one request place, naming the person who approves each title, and sending a short note of rules. Askarr is a hosted website that works with existing Radarr and Sonarr. [1]

OptionRequest methodCost details
AskarrCoworkers request films on Askarr, and their own Radarr and Sonarr add them. [1]The Free plan costs $0 and allows 10 requests a month. [1]
Request formPeople submit film titles through the chosen form.not published
Shared request listPeople add film ideas to the chosen shared list.not published

What you need before you start

Start by deciding which films coworkers may request. Write down whether any title is allowed or only certain kinds, such as films suited to a team lunch or a team evening. Keep the rule short enough that people can remember it without reading it twice.

Next, decide who approves a request before it is added to the office library. One named person is easier to manage than a group, and that person should look at the list on a set day each week. Also decide how coworkers will hear back once a film has been added.

Pick one place for requests before you tell anyone about the process. It can be a web tool, a form, or a shared message thread, but coworkers should not have to use several places. Check which requested films are already available in the office library. Finally, confirm who is on the list of people allowed to request, because team events often include staff from other groups.

Step by step

  1. Choose the one place coworkers will use to request films, and tell everyone that it is the only place.
  1. Write down who approves each request and the day each week when the list is reviewed.
  1. Write a short note for coworkers that says which films can be requested, for which events, and how they will hear that a film has been added.
  1. Allow time to review requests and prepare films before each team event.
  1. Send the note to the team with two lines on how to search for a film and how to submit it.
  1. After the first event, ask a few coworkers what was unclear, then edit the note to fix those points.
  1. Remove requests that are not for team events or are no longer wanted, so the list stays easy to read for the person who approves it.

These steps stay the same whichever tool you choose, so settle them first and then compare the options.

Tools that can do it

Askarr is made by the team that publishes this site, VLClean. Askarr is a hosted website that works with existing Radarr and Sonarr. [1] Nothing is installed; you add Askarr as an import list in Radarr and Sonarr, which means Radarr and Sonarr will read your requests from Askarr. [1]

Coworkers request films on Askarr, and their own Radarr and Sonarr add them. [1] You add Askarr to Radarr and Sonarr one time, and they read requests from it. [1] Askarr never connects to your Radarr or Sonarr and never receives the access codes those programs use. [1]

The Askarr site shows when a title was added and downloaded. [1] A coworker can also paste a TMDB, IMDb or TVDB link to find the title. [1] You can try Askarr with sample information without signing in. [1]

The Free plan costs $0 and allows 10 requests a month. [1] Plus costs $3.99 a month for 50 requests a month. [1] Pro costs $6.99 a month for unlimited requests. [1] Each friend who signs up through your link adds 10 requests a month to your limit. [1] Askarr's plans include a record of requests and their current status. [1]

Before choosing a tool, check how it handles film searches, approvals, updates, and the way requests reach the library.

Common mistakes to avoid

Avoid sharing a request place without explaining the rules. Coworkers need to know which films can be requested for team events and who decides what gets added.

Avoid picking a tool before checking how it fits the way films already reach the office library. The request process should be clear to the people sending requests and to the host who manages the server.

Avoid leaving requests unreviewed after the first event. A list can become hard to manage when old or unwanted requests sit without attention.

Avoid skipping account and privacy checks. Review what information a tool asks for and what access it uses before sharing it with coworkers.

Frequently asked questions

How can office media server hosts let coworkers request films for team events?

Pick one request place, name the person who approves each title, and write a short note that says which films can be requested for team events. Send the note to the team with two lines on how to search and submit. Review the list on a set day each week, and ask a few coworkers after the first event what was unclear. That routine works with any request tool, so decide it first and then compare the options.

Does Askarr work with Radarr and Sonarr?

Askarr is a hosted website that works with existing Radarr and Sonarr. [1] You add Askarr to Radarr and Sonarr one time, and they read requests from it. [1] Askarr never connects to your Radarr or Sonarr and never receives the access codes those programs use. [1] Before you start, confirm that the Radarr and Sonarr you run are the ones that will add the films.

Does Askarr need anything installed on the office media server?

Nothing is installed. [1] Askarr is a hosted website that works with existing Radarr and Sonarr. [1] Check with whoever runs the server that adding an import list is allowed under the office's own rules before you begin. Before sharing the request location, explain who approves titles and how coworkers will hear back.

How do coworkers find a film to request on Askarr?

Coworkers request films on Askarr, and their own Radarr and Sonarr add them. [1] A TMDB, IMDb or TVDB link can also be pasted to find the title. [1] Ask coworkers to check the title and year before submitting, so the person approving requests does not have to chase details.

What does Askarr cost for film requests from coworkers?

The Free plan costs $0 and allows 10 requests a month. [1] Plus costs $3.99 a month for 50 requests a month. [1] Pro costs $6.99 a month for unlimited requests. [1] Each friend who signs up through your link adds 10 requests a month to your limit. [1] Askarr's plans include a record of requests and their current status. [1]

The Free plan costs $0 and allows 10 requests a month. [1]

Try Askarr

Sources

  1. Askarr's own description of itself (the product of this site's publisher)

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