How to keep upcoming screenings listed for watch parties

Set up one shared list of upcoming screenings for a watch party group, with clear steps, the tools to check and common mistakes to avoid.

By VLClean · 2026-11-08

VLClean is published by the makers of Askarr and Watcharr, which are compared here alongside other tools.

Keep one shared list with a title, date, time, location and host for each screening, and review it weekly. Watcharr turns a public IMDb list into links for Radarr and Sonarr ^[1], so check whether it covers screening dates before you choose it.

Option	What it does	Cost details
Watcharr	Turns one public IMDb list into one link for Radarr and one link for Sonarr ^[1]	not published
Other options	No source facts provided for other tools	not published

What you need before you start

Before you start, decide what the list is for. A watch party group usually needs a short list of films or episodes, the date and time of each screening, and one place where every member can see it. Decide who adds entries and who can change them, so the list does not drift over time.

Gather the titles you already plan to show, and note the details you want to keep beside each one, such as the host and the place. Choose one shared spot for the list, such as a single document or app that every organizer can open. Agree on a simple format before anyone starts, so the list reads the same for everyone who uses it.

It also helps to pick a regular review day, so past screenings come off the list and upcoming ones stay accurate. Know how members will receive reminders, so nobody relies on an out of date page.

Step by step

Write down the group name, the usual place for screenings, and who organizes each one.

Create one list with the fields you need: title, date, time, location and host.

Add each upcoming screening as a row, and mark it as confirmed or still being planned.

Share the list with every member, and say that this is the only place to check dates.

Set a regular review day to remove screenings that have passed and to fill in missing details.

After each screening, note what was shown and any changes for next time, so the list works as a record as well as a schedule.

Keep the list short. One page is usually enough for a small group. After the first month, ask members which parts they find hard to read, and adjust the fields to match what they say.

Tools that can do it

Watcharr is made by the team that publishes this site. It reads a public IMDb list and gives you one link for Radarr with the movies and one link for Sonarr with the shows. ^[1] Each link is built from the list's id, so the same list always gives the same two links. ^[1] A bookmark you click inside Radarr or Sonarr adds the list for you. ^[1]

It accepts any public IMDb watchlist or list from the desktop site, the phone site or IMDb's other-language pages. ^[1] Signed-in users can combine several lists into one Radarr link and one Sonarr link for the whole household, and a title that is on two lists is added only once. ^[1] The page shows a list's covers in a row, and each one opens TMDB's plot, genres, rating, backdrop and trailer. ^[1]

The approved facts for Watcharr describe links for Radarr and Sonarr, not screening dates or times, so check whether that matters for your group before choosing it. The hosted version needs nothing to install and no account. ^[1] Commercial use is not licensed, and no commercial licence is for sale. ^[1]

No other tools are named here because no source facts about other tools were provided. Before you choose one, check how it stores dates, times and locations, and whether every member sees the same list.

Common mistakes to avoid

Avoid keeping the list in several places. When a date changes in one copy and not another, members end up planning around different schedules.

Avoid leaving past screenings on the list. Old rows make it harder to see what is coming up next.

Avoid adding a date without a time and a location. A screening listed with only a date is easy to miss.

Avoid choosing a tool before checking which details it keeps. Confirm that it stores the fields your group needs.

Avoid sharing a list that mixes firm and tentative plans. Mark tentative screenings clearly so people do not arrange their evenings around them.

Frequently asked questions

How can watch party organizers keep a list of upcoming screenings?

Pick one shared place for the list, then add each screening as a row with its title, date, time, location and host. Mark plans that are still tentative so members know which ones may change. Share that single place with every member, and review it on a regular day each week to remove past screenings and fill in missing details. Keeping one copy avoids confusion when plans change.

Can Watcharr keep a list of upcoming screenings?

Watcharr turns a public IMDb list into one link for Radarr and one link for Sonarr. ^[1] It accepts lists from several IMDb pages, including the desktop site, the phone site and other-language pages. ^[1] Its approved facts do not describe screening dates or times, so check that feature directly before relying on it for a schedule.

Does Watcharr need to be installed before a group can use it?

The hosted version needs nothing to install and no account. ^[1] You paste, copy and browse from any screen in the web app, and the one-click sticker shows on bigger screens. ^[1] No price for the hosted version is published on this page, so check the current terms before planning around a cost.

Can Watcharr share one list with a whole household?

Signed-in users can combine several IMDb lists into one Radarr link and one Sonarr link for the whole household. ^[1] A title that is on two lists is added only once. ^[1] If you sign in, it re-reads your list about every 15 minutes and warns you when a list fails three reads in a row. ^[1]

What should be checked before choosing a tool to keep a list of screenings?

Check whether the tool stores a date, a time, a time zone, a location and a host for each screening. Check whether every member can see the same list and whether changes appear for everyone at once. Check how the tool handles titles it cannot match, and what it costs to use. Write these checks down and compare each tool against them, so the choice rests on what the group needs.

Its code is available to read under the PolyForm Noncommercial 1.0.0 licence; older versions remain under MIT. ^[1]

Try Watcharr

Sources

Watcharr's own description of itself (the product of this site's publisher)