How to approve requests in bulk for school and club media admins in 2026

Learn how school and club media admins can review and approve movie and show requests in bulk with practical setup steps.

By VLClean · 2026-10-22

VLClean is published by the makers of Askarr and Watcharr, which are compared here alongside other tools.

School and club media admins can approve requests in bulk by preparing the library workflow, choosing a request and approval method, and setting a regular review process so titles move into the collection in batches.

Option	Bulk approval method	Cost details
Askarr	Search for a movie or show on Askarr and request it, and the owner’s own Radarr or Sonarr adds it. ^[1]	The Free plan costs $0 and allows 10 requests a month. ^[1] The Plus plan costs $3.99 a month for 50 requests a month. ^[1] The Pro plan costs $6.99 a month for unlimited requests. ^[1]
Request form	Members submit movie or show titles through the chosen form, and an admin approves them from the collected submissions.	not published
Shared request list	Members add movie or show ideas to the chosen shared list, and an admin reviews and approves them from that list.	not published

What you need before you start

Make sure the media collection already holds the movies and shows that viewers can watch, and decide which admins or club members are allowed to send and approve requests.

Prepare the titles or types of content that are allowed, so people know what kinds of requests fit the collection. Keep the request rules simple, such as whether members can ask for any title or only certain types of movies and shows.

Radarr and Sonarr are free helper programs that many media owners run to find and add movies (Radarr) and shows (Sonarr) to their library. Have them ready if they are part of the way requested titles are added to the library. Decide who will review requests before anything is added.

Choose where people will send requests and where an admin approves them. The choice can be a request tool, a form, or another method that gives viewers a clear place to submit titles and gives you one place to review them.

Step by step

These steps stay the same no matter which request tool you choose.

Pick one place where members send requests and where an admin reviews them, such as a request website or a shared message thread, and tell everyone to use only that place.

Write down who looks at each request and whether a title needs your approval before it is added to the library.

Set a regular review time, such as one day each week, so pending requests are checked together instead of one at a time.

Open the pending list and work through it in a single pass, approving the titles you want and removing the ones you do not.

Keep one running note of what was approved and on which date, so a batch can be checked later if a title does not appear.

Write a short note for members that says who can request, what kinds of titles are accepted, and how they will hear that a title was added.

Ask a few members after the first week what confused them, and edit your note to fix those points.

Tools that can do it

Askarr is a hosted website that works with existing Radarr and Sonarr. ^[1] Askarr can be used by searching for a movie or show on Askarr and requesting it, and the owner’s own Radarr or Sonarr adds it. ^[1]

You add Askarr to Radarr and Sonarr one time, and they then pick up your requests from it. ^[1] Askarr never connects to your Radarr or Sonarr and never receives their API keys. ^[1]

The Askarr site shows when a title was added and downloaded. ^[1] A bookmark run on your Radarr or Sonarr page saves the list and webhook there for you. ^[1] Askarr also allows title searches by pasting a TMDB, IMDb or TVDB link. ^[1]

Askarr’s plans include a request history with live status, so an admin can follow each request from submission to added title. ^[1] Askarr has a demo account with sample data that can be tried without signing in. ^[1] Its project file marks its code as private. ^[1]

No other tool is named here because no source facts about other tools were provided. Before choosing a tool, check how it handles title searches, approvals, updates, and the way requests move into the library workflow.

Common mistakes to avoid

Avoid sharing a request method without explaining the rules. Members need to know what types of titles can be requested and who decides what gets added.

Avoid choosing a tool without checking how it fits the current way movies and shows are added to the library. The request process should be clear for both the people sending titles and the person managing the collection.

Avoid approving requests one at a time all week long instead of on a set review day. Working from one pending list keeps requests together for review.

Avoid skipping account and privacy checks. Review what information a tool asks for and what access it uses before sharing it with other people.

Frequently asked questions

How can school and club media admins approve requests in bulk?

An admin can choose one place where members send requests, set a regular review time such as one day each week, and work through the pending list in a single pass. Keeping one running note of what was approved and when helps check later whether a title was added. The approval process stays the same no matter which request tool is chosen.

Can Askarr approve requests in bulk for a school or club?

Askarr is a hosted website that works with existing Radarr and Sonarr. ^[1] When a request is made through Askarr, the owner’s own Radarr or Sonarr adds it. ^[1] Askarr’s plans include a request history with live status. ^[1] Since no source facts describe a bulk approval button, check the Askarr site for how approvals are handled in groups.

Does Askarr require an installed app for a school or club?

Askarr is a hosted website that works with existing Radarr and Sonarr. ^[1] Nothing is installed; you add Askarr to Radarr and Sonarr as an import list. ^[1] A bookmark run on the Radarr or Sonarr page saves the list and webhook there for you. ^[1] The admin manages the workflow using Askarr, a hosted website that works with existing Radarr and Sonarr. ^[1]

How do members request titles with Askarr, and how do admins track them?

Members search for a movie or show on Askarr and request it, and the owner’s own Radarr or Sonarr adds it. ^[1] A TMDB, IMDb or TVDB link can be pasted to find a title. ^[1] Askarr shows when a title was added and downloaded. ^[1] Askarr’s plans include a request history with live status. ^[1]

What should be checked before choosing a bulk approval tool for a school or club?

Check how a tool handles requests, title searches, approvals, updates, and the process for adding movies and shows. Review what information a tool asks for and what access it uses. Askarr can be tried with a demo account and sample data without signing in. ^[1] Compare those details with the way the collection is managed before choosing a request method.

The Free plan costs $0 and allows 10 requests a month. ^[1]

Try Askarr

Sources

Askarr's own description of itself (the product of this site's publisher)